What is Document Management
The rapid evolution of technology has dramatically changed the way people work today. One thing that’s never changed, however, is that documents are the lifeblood of any business
Correspondence, financials, reports, customer data, it all amounts to the most valuable business assets of all. It stands to reason that businesses need a safe, yet easily accessible place to keep everything. This is where document management in the cloud comes in.
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is an award winning Sharp cloud-based document management system that enables you to store electronic records in a secure and reliable way with 24/7 remote access. Improving security, boosting efficiency and helping manage retention periods and data protection.
All text-based documents also benefit from full Optical Character Recognition capabilities, giving you more control and accuracy when searching for business-critical information. Image-based documents, such as digitised receipts or invoices, also benefit from custom field indexing, meaning you can easily index a keyword related to that specific document, or add a phrase or name to the record should it be related to an employee.
SAVE TIME BY ENHANCING DOCUMENT
Have you ever wasted time searching for digital or paper documents? If so, you wouldn’t be the only one. Office workers, on average, waste 2.5 hours per week looking for misplaced, misfiled or lost documents. With Document Management, you can eliminate the hassle of trying to locate files with an easy-to-navigate folder structure and advanced search tools. Simply look for a keyword, phrase, or use an asterisk as a wild card entry to broaden or narrow your search as required.
HELPING YOU ON YOUR
JOURNEY TO COMPLIANCE
Protecting data and preventing it from unauthorised access is vital to complying with new data regulations. Stored across three UK data-centres, your documents are uploaded into an individual organisational database, which is fully encrypted and automatically backed up 24 hours a day. As of May 2018, Sharp’s Document
Management solution is also compliant with the European General Data Protection Regulation (GDPR).